Several great mileage-logging applications are readily available, although I’m partial to the one we created (check out OdoLog, a mileage-tracking application you can download for FREE).
But one simple fact remains: someone still has to do the data entry. Somehow all the trips your people are making in their various cars, trucks and SUV’s need to get entered into whatever software you’re using.
How about leveraging an additional piece of technology–the cell phone? Rather than expecting your drivers to fumble around in search of pen and paper, why not instruct them to dial an 800 number, stating their current odometer reading and relevant details–and then hang up?
This approach makes mileage logging much less of a chore for your salespeople and drivers. It doesn’t require smart phones–any cell phone will do.
Another big advantage: all mileage logging gets funneled into a single voicemail box. Your data entry person will appreciate not having to hunt down log books and deciphering ink-smeared scraps of paper.
If you’re interested in hiring us to log your mileage for you, please touch base with me. We can set up a system that’s tailored to your unique way of doing business. We can automatically email your reports to you in PDF and Excel formats on a monthly, quarterly or annual basis.
Please contact us if you’re interested in learning more.
It’s no secret: The IRS allows you to deduct certain expenses when using a personal vehicle for work purposes. But with that privilege also comes the responsibility of documenting the deductions. The IRS requires that you keep adequate records to prove your expenses.
If your work requires you to travel, you know that few chores are more unpleasant than keeping a mileage log. It’s not surprising that many folks elect to not bother with this chore—either choosing to forego the deduction altogether or hoping that they’ll never get audited.
But if that auditor ever comes knocking, one of the first things he or she will ask for is written proof to back up your expenses and deductions. Without this documentation, you won’t be able to properly substantiate your deductions. On the other hand, if you can produce a complete mileage log when the auditor asks for one, it could help the rest of your audit pass by more quickly.
At our office, we found it difficult to simply hope that our drivers would remember to log their mileage by hand. That’s why we developed OdoLog—a simple desktop-based software solution we could use for this purpose. And rather than keep this software to ourselves, we’ve decided to share it with our friends, neighbors and anyone else who might find it useful.
Odolog is designed to serve as a simple, straightforward means of tracking mileage, with Quickbooks integration in mind.
|Here are just some of the features now available in the current version of OdoLog:|
|Track mileage for multiple companies!|
|Generate printed mileage logs|
|Export data to Excel spreadsheets|
|Pull information related to mileage from QuickBooks!|
|Push information related to mileage to Quickbooks!|
|It’s Free! This is NOT try-before-you-buy software. It’s 100% free. Click here to view the license agreement.|
For more information, or to download and start using OdoLog, visit https://www.iotechno.com/odolog.html
For more information on logging mileage, see IRS Publication 463 – Travel, Entertainment, Gift and Car Expenses.